Inventory Transactions

The Inventory Transaction Module is designed to efficiently manage the receipt and return of Frame inventory from suppliers. It enables organizations to track inventory location-wise and supplier-wise, ensuring accurate stock control across multiple locations.


Using this module, users can:

  • Receive frame inventory from suppliers
  • Allocate stock to specific locations
  • Process inventory returns to suppliers
  • Maintain a complete transaction history

  • Transfer inventory between companies (Intercompany transfer)


Receiving Inventory Flow


  1. Navigate to the Inventory Transaction Page.

  1. Navigate to the Vendor Invoice Menu and Click on the Receiving Inventory.


  1. Create a New Inventory Transaction
    • Click on the New button to create a new record.
    • Select the Location (Ship To / Return From) where the inventory will be received or returned.
    • Choose the Supplier from whom the inventory is being received or to whom it is being returned.
    • Enter the Invoice Date.
    • Enter the Invoice Number for reference.
    • Select the applicable Payment Terms.


4. Select the Frame

    • Click on the Frame button to choose a frame.
    • Select the required Frame Brand and Frame Model.
    • You can also search for a frame using its UPC number.
    • If the frame does not exist, you can create a new frame directly from this screen.

4. Line Items (Frame Details)

Below, you can see the selected frames added in the line section along with their Quantity, UPC Number, Unit Price, and Discount.




5. Submit the Transaction

Click the Submit button to confirm the transaction. Once submitted, the specified quantity will be received into the selected stock location.



Returning Inventory


The Returning Inventory feature allows users to send frames back to suppliers in a controlled and traceable way. This process ensures that returned quantities are accurately deducted from the stock location and properly recorded against the corresponding supplier.




  1. Click on the Returning Inventory menu to begin the return process.


  1. Create a New Return Transaction
    • Click on the New button to create a new return record.
    • Select the Ship To / Return From location.
    • In Invoice Returning, select the original receipt transaction if you are returning inventory from an existing receipt. The system will automatically populate all related frame and invoice details.
    • Select the Supplier.
    • Enter the Invoice Date.
    • Provide the RM Authorization number (if applicable).
    • Add any relevant Notes.
    • Select the Return Reason.
    • Choose the applicable Payment Terms.
    • After that Submit the Record



Supplier Monthly Reports

The Supplier Monthly Reports feature allows users to generate detailed monthly transaction summaries for each supplier. These reports provide a complete overview of all received and returned frame inventory within a selected period.

Using this feature, users can:

  • View all inventory transactions for a specific supplier and month
  • Track received and returned quantities
  • Review invoice and payment information
  • Export reports in PDF and XML formats for supplier communication, accounting, and auditing purposes



Intercompany Transfer


1. Send Intercompany Shipment


The Intercompany Transfer feature allows users to transfer frame inventory between different company locations while maintaining accurate stock and transaction records.


Create an Intercompany Transfer

  • Navigate to the Send Shipment menu and click New to create a transfer.
  • Select the Source Location from where the inventory will be shipped.
  • Select the Destination Location where the inventory will be received.
  • Enter the Transfer Date.
  • Click the Frame button to choose and add the required frames to the transfer.
  • Once all frames are added, click Submit to complete the transfer.

After submission, the inventory will be deducted from the source location and added to the destination location, ensuring accurate intercompany stock tracking.


2. Receive Intercompany Shipment


After a shipment has been sent, it must be received by the destination location.

Receive the Shipment

  • Go to the Receive Shipment menu and click New to create a receipt record.

  • In Send Shipment, select the corresponding Send Shipment reference number.

    Once selected, the system will automatically fetch all frame and quantity details from the original shipment.

  • Review the fetched information.
  • Click Save and then Submit to confirm the receipt.

After submission, the specified frames will be received into the destination location, and the intercompany transfer will be completed successfully.


3. Shipment Adjustment


The Shipment Adjustment feature allows users to correct and reconcile shipment discrepancies that occur during intercompany transfers. This ensures that stock levels remain accurate even when there are differences between the quantities sent and received.

Using Shipment Adjustment, users can:

  • Adjust received quantities when there is a mismatch
  • Record shortages, damages, or overages
  • Maintain an audit trail for all corrections
  • Ensure accurate inventory balances across locations

This feature helps keep intercompany inventory data reliable and transparent.


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